Potluck Coordinator (Equals five volunteer hours) 

Pre-event: talks with other members and encourages them to attend. Monitors food & volunteer sign-up lists, reviews pavlion shack paper & plastic products (plates, napkins, eating and serving utensils, etc.), reports additional needed and when approved, purchases additional items & submits receipts for reimbursement.

At the event: Arrives aleast 60-minutes minutes before the event. Coordinates the event setup/cleanup and delegates responsibilities to volunteers during the event. 

Est. Timeline

• Coorindator arrives at 5:00 pm, volunteers will begin arriving after that 
• Food donations will start arriving at 5:45 pm
• The event opens/starts at 6:00 pm; expect people to drop off food early/arrive early, especially kids.  

Suggested Set-up (from 5:00 pm – 6:00 pm)

• Request pavilion house key from guards. Remind them to partake when they’re on break.
• Organize pavilion tables, including a dessert table (with a sheet cake). 
• Set out utensils/plastic and paper goods from the pavilion house 
• Accept food donations and organize the dishes along the buffet line. Answer questions. 
• Decide when the buffet line will open. Monitor the food buffet.
• Once the buffet line slows down, remind the lifeguards to go through the line if they haven’t already.   

Clean-up – 7:30 pm – 8:00 pm (approximate)

• Around 7:30 pm, start consolidating food/containers for latecomers who want 3rds/4ths. Wipe tables from dinner. Moves smaller dessert trays to main tables. Event clean-up
• Wash all reusable utensils/serving trays, plates, etc. Set out unclaimed items on a clean table (usually one near the pavilion entrance). 
• Clean up pavilion/area. Throw all trash away (don’t worry about bagging/moving it unless it’s cumbersome, then check with the guards). 
• Lock up the pavilion house & return the key to the guards.