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Potluck Volunteer Opportunities

Potluck Coordinator (Equals five volunteer hours) 

Pre-event: talks with other members and encourages them to attend. Monitors food & volunteer sign-up lists, reviews pavlion shack paper & plastic products (plates, napkins, eating and serving utensils, etc.), reports additional needed and when approved, purchases additional items & submits receipts for reimbursement.

At the event: Arrives aleast 60-minutes minutes before the event. Coordinates the event setup/cleanup and delegates responsibilities to volunteers during the event. 

Est. Timeline

  • Coorindator arrives at 5:00 pm, volunteers will begin arriving after that 
  • Food donations will start arriving at 5:45 pm
  • The event opens/starts at 6:00 pm; expect people to drop off food early/arrive early, especially kids.  

Suggested Set-up (from 5:00 pm – 6:00 pm)

  • Request pavilion house key from guards. Remind them to partake when they’re on break.
  • Organize pavilion tables, including a dessert table (with a sheet cake). 
  • Set out utensils/plastic and paper goods from the pavilion house 
  • Accept food donations and organize the dishes along the buffet line. Answer questions. 
  • Decide when the buffet line will open. Monitor the food buffet.
  • Once the buffet line slows down, remind the lifeguards to go through the line if they haven’t already.   

Clean-up – 7:30 pm – 8:00 pm (approximate)

  • Around 7:30 pm, start consolidating food/containers for latecomers who want 3rds/4ths. Wipe tables from dinner. Moves smaller dessert trays to main tables. Event clean-up
  • Wash all reusable utensils/serving trays, plates, etc. Set out unclaimed items on a clean table (usually one near the pavilion entrance). 
  • Clean up pavilion/area. Throw all trash away (don’t worry about bagging/moving it unless it’s cumbersome, then check with the guards). 
  • Lock up the pavilion house & return the key to the guards.

Volunteer Coordinator

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Volunteer - Set-Up Crew (6:00 pm - 7:00 pm)

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Volunteer - Clean-up Crew (7:30 pm - 8:30 pm)

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Submissions closed as of Sunday, Jun 04, 2023